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Eight Essential Questions to Answer Before Starting This Year’s Device Distribution

by Hayes Software Systems
As Summer comes to an end, districts are preparing for device distribution. Going into distribution day can be nerve racking, but at Hayes, we want to make the transition into this school year as smooth as possible. We have created a complete guide to help easily navigate and prepare for the beginning of the year device distribution. Scrambling to get...

device checklist
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You’ve Applied for Emergency Connectivity Funds, Now What?

by Hayes Software Systems
In May 2021 the FCC (Federal Communication Commission) announced the rules and roll out of a $7.17B program funded by the American Rescue Plan Act of 2021 to support schools and libraries in need of technology during the COVID-19 pandemic. Known as the Emergency Connectivity Fund (ECF), the plan enables the purchase of laptops, tablets, hotspots, and broadband connectivity for...

Emergency Connectivity Funds
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End of Year Device Collection Checklist

by Hayes Software Systems
Prepared by Hayes Software Systems, below is a checklist to ensure your end of year device collection process runs smoothly.     Prepare for Device Collection  Establish collection locations   Identify roles and responsibilities of team members   Create device drop off schedule  Design traffic flow plan (i.e. one way lines for car drop off, etc.)  Determine team member training requirements on processes and procedures  Develop Device Collection Processes and Procedures  Choose workflows for statuses and notes (i.e. damage, storage)  Decide receipt delivery method (i.e. printed, email, signature capture)  Communicate Device Collection Process  Email parents and guardians collection process plan and schedules...

device checklist
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How to Streamline Your End of Year Device Collections

by Hayes Software Systems
The school year is winding down and districts across the United States are preparing to collect devices from students and teachers alike. With more devices than ever before, end of year collections can be a daunting task. Utilizing your asset inventory management system will help keep the collections process organized with up-to-date data and reporting. Here are some quick tips to remember while tackling the end of...

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The Case for Asset Inventory Management Software COVID-19 or No COVID-19

by Hayes Software Systems
Asset Management Software Aided in a Smooth Transition Average school district use of different EdTech products each month has risen from 952 to 1,327 since March of 2020, and  K-12 schools are finding that asset inventory management software is vital to maintain an efficient, well-managed institution, but that was true long before the COVID-19 pandemic hit. As the landscape continues to...

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MDM System vs. Physical Asset Management: What’s the difference, and do I need both?

by Hayes Software Systems
If you are a district administrator or technology director, it's very likely your school has recently increased the amount of mobile technology and take home devices. It is also likely you're anticipating and preparing for the addition of even more devices in the next several years. Understanding and having confidence in your inventory data is crucial when planning how to invest...

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The Expert Guide to Tracking Assets for K-12 School Districts

by Hayes Software Systems
Why Your District Needs an Inventory Audit Plan Now      Now more than ever, technology is being used as a powerful tool to track assets and provide education to students in hybrid and distance learning scenarios. School districts are distributing more equipment and materials, spending upwards of $13 billion on ed-tech for classrooms. As schools gain more valuable assets that enhance education, inventory...

Tracking Assets
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