As Summer comes to an end, districts are preparing for device distribution. Going into distribution day can be nerve racking, but at Hayes, we want to make the transition into this school year as smooth as possible. We have created a complete guide to help easily navigate and prepare for the beginning of the year device distribution. Scrambling to get...
In May 2021 the FCC (Federal Communication Commission) announced the rules and roll out of a $7.17B program funded by the American Rescue Plan Act of 2021 to support schools and libraries in need of technology during the COVID-19 pandemic. Known as the Emergency Connectivity Fund (ECF), the plan enables the purchase of laptops, tablets, hotspots, and broadband connectivity for...
Prepared by Hayes Software Systems, below is a checklist to ensure your end of year device collection process runs smoothly.
Prepare for Device Collection
Establish collection locations
Identify roles and responsibilities of team members
Create device drop off schedule
Design traffic flow plan (i.e. one way lines for car drop off, etc.)
Determine team member training requirements on processes and procedures
Develop Device Collection Processes and Procedures
Choose workflows for statuses and notes (i.e. damage, storage)
Decide receipt delivery method (i.e. printed, email, signature capture)
Communicate Device Collection Process
Email parents and guardians collection process plan and schedules...
The school year is winding down and districts across the United States are preparing to collect devices from students and teachers alike. With more devices than ever before, end of year collections can be a daunting task. Utilizing your asset inventory management system will help keep the collections process organized with up-to-date data and reporting. Here are some quick tips to remember while tackling the end of...
Each year, school districts are tasked with managing thousands of assets such as computers, textbooks, furniture, vehicles and more. Being unable to track fixed assets can result in billions of dollars wasted. As we work through closing out one budget season and moving into the next, many school districts face a similar question: How to make up for shortfalls in...
Asset Management Software Aided in a Smooth Transition
Average school district use of different EdTech products each month has risen from 952 to 1,327 since March of 2020, and K-12 schools are finding that asset inventory management software is vital to maintain an efficient, well-managed institution, but that was true long before the COVID-19 pandemic hit. As the landscape continues to...
When is it Time for a Wall-to-Wall Inventory?
Do you ever doubt the accuracy of your inventory data? Are you concerned about missing large amounts of equipment? Are you running out of devices when your data says you have more?
You may be feeling that you could have the best inventory management tools in the world, but if you're not putting clean...
If you are a district administrator or technology director, it's very likely your school has recently increased the amount of mobile technology and take home devices. It is also likely you're anticipating and preparing for the addition of even more devices in the next several years. Understanding and having confidence in your inventory data is crucial when planning how to invest...
Why Your District Needs an Inventory Audit Plan Now
Now more than ever, technology is being used as a powerful tool to track assets and provide education to students in hybrid and distance learning scenarios. School districts are distributing more equipment and materials, spending upwards of $13 billion on ed-tech for classrooms. As schools gain more valuable assets that enhance education, inventory...
6 Ways to Simplify Remote Learning Efforts Using Software
The COVID-19 pandemic turned the education industry on its head, but even with all the stress and challenges of remote and hybrid learning, our customers have demonstrated remarkable innovation. We’re amazed at all the ways school districts adapted to the changes to best support students, faculty, and staff. We have learned so...