Prepared by Hayes Software Systems, below is a checklist to ensure your end of year device collection process runs smoothly. Prepare for Device Collection Establish collection locations Identify roles and responsibilities of team members Create device drop off schedule Design traffic flow plan (i.e. one way lines for car drop off, etc.) Determine team member training requirements on processes and procedures Develop Device Collection Processes and Procedures Choose workflows for statuses and notes (i.e. damage, storage) Decide receipt delivery method (i.e. printed, email, signature capture) Communicate Device Collection Process Email parents and guardians collection… Read More
The school year is winding down and districts across the United States are preparing to collect devices from students and teachers alike. With more devices than ever before, end of year collections can be a daunting task. Utilizing your asset inventory management system will help keep the collections process organized with up-to-date data and reporting. Here are some quick tips to remember while tackling the end of… Read More
Each year, school districts are tasked with managing thousands of assets such as computers, textbooks, furniture, vehicles and more. Being unable to track fixed assets can result in billions of dollars wasted. As we work through closing out one budget season and moving into the next, many school districts face a similar question: How to make up for shortfalls in… Read More
Developing Processes & Procedures for Asset Management: Get the most out of your software investment, accelerate the time to value, mitigate risk, and achieve better ROI Successfully transforming your organization isn’t just about purchasing new software. You need the right people and processes… Read More
Maintain your K-12 help desk knowledge base by making content evaluation and creation a regular task for your team. is a great accomplishment - give your team a round of high fives! You’ve created a powerful resource to deliver immediate answers to your students, teachers, and staff… Read More
School technology staff should follow these best practices when working in your help desk ticketing system. By Gena Blankenship Help desk ticketing systems are a great tool to streamline the daily management of school help desk tickets from teachers, students, and school administrators. They also hold a goldmine of data that you can use to drive decisions to provide the… Read More
Performing these 3 types of inventory audits throughout the year will improve your data accuracy and usability. By Gena Blankenship School districts need to know where their assets are at all times, and a reliable inventory tracking system is the first step to having great data at your fingertips. The next step...audits! One of the best ways to boost the… Read More
Think you know the best time to audit inventory? Consider these 5 reasons to change your audit schedule. By Gena Blankenship Many districts complete inventory audits at the end of the academic school year when staff, teachers, and students are already stressed to the max. Often, crazy schedules and competing priorities cause the audit to go undone, forcing you to… Read More
You may be making major school inventory mistakes without even realizing it. By Gena Blankenship K-12 school districts have limited resources, leaving little funding and time for the countless administrative processes that seem to grow with every new state or federal legislative session. Taking inventory shortcuts is tempting, but can cost you time and money in the long run. These… Read More
By Greg Wright When your district invests in an inventory system, the success of your technology adoption depends mainly on its users. Staff must use the system regularly for the system’s data to be accurate and provide value. We recommend that school districts have an inventory “champion” who continually encourages and educates staff to use the system effectively. Greg Wright,… Read More